(f) The administering board.
(1) The tax relief provided by this ordinance shall be administered by an administering board composed of one (1) member of the board of selectmen, one (1) member of the board of finance, the current chief or an active officer of the ambulance corps, and the current chief or active officer the fire company. The term "constituent bodies" refers to the board of selectmen, board of finance, the ambulance corps and the fire company.
(2) If this section takes effect before October 1, 2001, then within thirty (30) days after the ordinance takes effect each constituent body shall appoint a member to the administering board to serve a term ending November 30, 2001. Beginning December 1, 2001 members of the administering board will be appointed by their respective constituent bodies in December of each odd-numbered year to serve a two-year term which will end on November 30 of the next odd-numbered year. If any member of the administering board dies or resigns during his or her term, the board of selectmen, after soliciting the recommendation of constituent body which appointed the member, shall appoint a successor to serve the remainder of that member's term.
(3) The administering board shall have the following powers and duties:
a. To certify to the tax collector* the eligibility of members of the ambulance corps and fire company for tax abatement under this section. This certification shall be based upon a list of eligible members submitted by the chiefs of the ambulance corps and the fire company.
b. To determine the eligibility of any member of the ambulance corps and fire company who does not meet eligibility guidelines for the abatement but who submits to the chief of his or her organization a written request to excuse the absences which prevented him or her from being eligible. All such written requests must be submitted no later than October 7 of the tax year for which eligibility is sought.
c. To promulgate and amend for each organization written guidelines for eligibility for tax relief under this section, including active duty requirements and grounds for excusing absences which would otherwise prevent a member from satisfying the eligibility requirements. Copies of all such written guidelines and amendments shall be distributed to the board of selectmen, the board of finance, the town clerk and the chiefs of each organization. Each member of each organization shall be given a copy of the guidelines and any amendments to them.
d. To establish eligibility guidelines for persons serving in both organizations, provided that the maximum abatement allowable to such persons under this section will not exceed the maximum abatement allowable for members serving in only one (1) organization.
e. To administer any interlocal agreements the board of selectmen enter into to provide property tax relief to persons who live in one (1) municipality but volunteer their services to either or both of the ambulance company or fire company of another municipality.
(4) The chiefs of the ambulance corps and the fire company shall submit the lists of eligible members described in subsection (3)a. and the requests for excused absences described in subsection (3)b. on or before October 15 of any tax year. However, for the tax year beginning October 1, 2001, the list of eligible members and the requests for excused absences shall be submitted to the administering board by the later of (a) thirty (30) days from this section's effective date or (b) October 15, 2001.
(5) The administering board will submit to the tax collector on or before November 1 of any tax year a list of members of the ambulance corps and the fire company eligible for tax relief under this section. However, for the tax year beginning October 1, 2001 the administering board for that tax year will submit the list of eligible members to the assessor by the later of (a) November 1, 2001 or (b) sixty (60) days from this section's effective date
(g) Termination or resignation of members. Any member who is terminated or resigns from either organization will lose any eligibility for relief under this section as a member of that organization for the tax year beginning the next October 1. Neither will the former member be eligible for tax relief in any succeeding tax year as a member of that organization unless he or she reestablishes eligibility before the beginning of that succeeding tax year.
(h) Interlocal agreements. The board of selectmen is authorized to negotiate interlocal agreements with other municipalities to grant property tax relief to persons who live in one (1) municipality but volunteer in either or both of the ambulance corps or fire company of another municipality. Any such interlocal agreement shall be ratified according the procedures set forth in the Connecticut General Statutes. The administering board shall serve as the participating public agency for Durham once any such interlocal agreement is ratified.
(Ord. of 10-1-01; Ord. of 11-13-01(2); Ord. of 9-4-07; Ord. of 9-13-10)
*Changed from assessor to tax collector per assessor and town attorney, letter dated November 2, 2001 and town meeting approval November 13, 2001.